Outlook For Mac Autoarchive

For Outlook 365, Outlook 2019 and Outlook 2016; Windows and Mac. Online Archive is a special feature for some Office 365 enterprise plans.

Note: AutoArchive is not available in versions ofOutlook for Mac OS X.

AutoArchive is a feature in Outlook that moves old mail andother items to a separate personal folder (.pst) file onyour computer's hard drive, or a workgroup or departmental server. Bydefault, it will prompt you before archiving items every 14 days and delete expired email messages from your mailbox.

The Outlook folders with AutoArchive automatically activated, alongwith their default aging periods, are:

• Calendar: Six months
• Tasks: Six months
• Journal: Six months
• Sent Items: Two months
• Deleted Items: Two months

The Inbox, Notes, Contacts,and Drafts folders do not have AutoArchive activatedautomatically.

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Setting up AutoArchive and accessing your messages in Outlook

In Outlook 2010

1. Select the folder to AutoArchive.
2. From the top, select the Folder tab.
3. In the Ribbon, select AutoArchive settings.
4. Choose from the following:
   • Do not archive
   • Archive with default settings
   • Archive with custom settings
   • Permanently delete

Outlook will then archive items based on the settings you chose.

In earlier versions of Outlook

1. From the Tools menu, select Options...
2. Click the Other tab, and then clickAutoArchive...
3. Select or deselect the first checkbox to enable or disableAutoArchive. To change the settings for individual folders (e.g.,Inbox, Calendar, Sent Items,Tasks) right-click the folder and chooseProperties, and then click the AutoArchive tab.

Accessing messages stored by AutoArchive

In Outlook 2010, your archive folders will be listed under 'Archives'in the navigation pane of your Folder List.

In Outlook 2007 and 2003, your archive folders will be listed under'Archive Folders' in the navigation pane of your Folder list.

Manually archiving folders

In addition, you can manually transfer old items to a personal folder.Outlook can archive all types of items, such as Microsoft Excelspreadsheets or Word documents, but only if these files are stored inan email folder.

• In Outlook 2010, from the File menu, select CleanupTools and then Archive...
• In Outlook 2007 and 2003, from the File menu, selectArchive.

Click the Mail button in the Navigation pane (or press Ctrl+Shift+I).

The Mail module appears.

Select the word Inbox in the Folder pane.

The word Inbox is highlighted.

Select the Folder tab and click the AutoArchive Settings button in the Properties section of the Ribbon.

The Inbox Properties dialog box opens, displaying the AutoArchive tab.

Select the Folder tab and click the AutoArchive Settings button in the Properties section of the Ribbon.

The Inbox Properties dialog box opens, displaying the AutoArchive tab.

Select Archive This Folder Using These Settings. Click the box with the triangle and select Months.

If you’d rather autoarchive messages from your Inbox that are much more recent, choose Weeks or Days.

In the Clean Out Items Older Than text box, type the number 6.

The Inbox Properties dialog box should now indicate that items older than six months will be cleaned out. You can put any number between 1 and 999 in the text box — which means that you can autoarchive messages from the Inbox that are anywhere from a day old to 999 months old.

Select Move Old Items to Default Archive Folder.

This setting will probably already be selected — but make sure that the Permanently Delete Old Items option is not selected. Latih tubi menulis jawi english. If you select this option, all old Inbox messages will be deleted instead of archived.

Select Move Old Items to Default Archive Folder.

This setting will probably already be selected — but make sure that the Permanently Delete Old Items option is not selected. If you select this option, all old Inbox messages will be deleted instead of archived.

Click the OK button.

Even though you’re only setting the AutoArchive settings for a single folder, you must turn on Outlook’s AutoArchive setting. If AutoArchive is already turned on, the Inbox Properties dialog box will close and you’re all set.

If, after you click OK, a window pops up stating There Are No Global Autoarchive Options Set, this means that Outlook’s AutoArchive setting isn’t on. Luckily, this window gives you the option of turning it on just by clicking the OK button. Click OK to turn on autoarchiving for Outlook and for the Inbox.